Advise candidates and current officers about the prohibition against the use of union and employer funds (including cash, facilities, equipment, supplies, and campaigning on time paid for by the union or employer) to support any person's candidacy in a union officer election.Notify candidates (in writing or by holding a meeting) of all election and campaign rules including the right to inspect the union's membership list, the right to have the union distribute campaign literature to members at each candidate's expense, and the right to have observers at the polling place and the tally of ballots.Advise any ineligible candidates in writing of the specific reason(s) for their disqualification. Notify all eligible candidates of their nomination and request the preferred listing of each candidate's name or nickname on the ballot in accordance with the election rules.All candidate eligibility requirements must be set forth in writing in the union's constitution and bylaws and must be applied uniformly to all candidates. Determine the eligibility of all nominees and obtain nomination acceptances or declinations from each nominee.Allow another member the opportunity to make the nomination if the original nominator is not in good standing. Check the eligibility of nominators (and members who second nominations) at the nomination meeting if your union requires them to be in good standing.Keep an accurate record of all nominations made including the names of nominators, members who second nominations, and the nominees and positions for which they were nominated.Take steps to notify sick, laid-off, or other nonworking members who may be eligible to nominate candidates but who might not see a notice posted only at the work site(s) or union hall. Post and/or mail the nomination notice to all members in enough time to allow a reasonable opportunity for nominating candidates.A union may use a combined nomination and election notice as long as it is mailed to every member and includes all required information. If appropriate, the nomination notice should also include the term of office, instructions for making, seconding, and accepting nominations, and eligibility requirements for candidates and nominators. Prepare a nomination notice that specifies the date, time, and place for submitting nominations and the offices to be filled (and identifies any offices for which the officer is a delegate by virtue of election to office).If the voting will take place on employer property, contact the employer to obtain approval.Ĭontact your union's parent body or one of the OLMS offices if questions arise about any nomination or election requirements. Select a polling site(s) and schedule polling hours which will provide all members a reasonable opportunity to vote.

Meet with the other election officials to establish election and campaign rules, develop a general timetable which allows adequate time for each stage of the election, and discuss specific election duties.Also obtain copies of prior notices, ballots, tally sheets, and other records to use as models in the upcoming election. Contact current officers to find out how your union's most recent election was conducted and if any problems occurred.Remember that elections must be conducted in accordance with provisions of your union's constitution and bylaws as long as they are not inconsistent with federal law. Review the union's constitution and bylaws as well as any other union election rules for information regarding nomination procedures, candidate qualifications, and voter eligibility requirements.If your union elects its officers by mail ballot or allows absentee ballots, election officials should also read Electing Local Union Officers by Mail for information and practical suggestions on how to conduct your union's election properly, using a double envelope system to insure ballot secrecy. Organized chronologically, the checklist is designed to serve as a reminder of the various tasks which should be completed during the nomination and election process, including polling place procedures. This checklist has been developed by the Office of Labor-Management Standards (OLMS) to help election officials conduct union officer elections in accordance with the requirements of the Labor- Management Reporting and Disclosure Act of 1959, as amended. Checklist for Conducting Local Union Officer Elections

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